Choosing the wrong accounting system can cost government contractors everything. A failed DCAA audit doesn’t just mean embarrassment—it means suspended payments, contract termination, and in severe cases, allegations of fraud. Yet every year, contractors discover too late that their “DCAA compliant” software doesn’t actually meet the Defense Contract Audit Agency’s strict requirements. The problem? Many…
Your accounting server crashed during month-end closing, and your IT team spent three days recovering data from the most recent backup. When you finally restored operations, you discovered the backup was incomplete—missing two weeks of timesheet entries and critical job costing transactions supporting $450,000 in government contract billings. DCAA auditors arrived for a scheduled incurred…
Your company migrated to cloud-based accounting to reduce IT infrastructure costs, enable remote work flexibility, and access your financial data from anywhere. Then DCAA auditors requested system access for their incurred cost audit and raised questions about data security controls, user access management, and whether your cloud provider’s terms of service actually permit government auditor…
Your company modernized operations by implementing electronic timekeeping, eliminating paper timesheets and streamlining payroll processing. Employees swipe badges, managers approve time electronically, and your payroll integrates seamlessly with your accounting system. Then DCAA auditors questioned whether your electronic system actually meets government contract timekeeping requirements under FAR 31.201-4 and discovered your clock-in system tracks attendance…
Your international expansion strategy looked perfect on paper—establish a lower-cost engineering center in Eastern Europe, leverage manufacturing expertise in Southeast Asia, and tap research talent in your Canadian subsidiary. Then DCAA auditors arrived requesting access to your foreign subsidiary records, demanding timekeeping documentation from your overseas employees, and questioning cost allocations involving international affiliate transactions….
Each Hour Timesheet account has its own custom domain as part of the login URL. Your login page follows this format: https://[yourcompanyname].hourtimesheet.com For example: ABC Company would login at: abc.hourtimesheet.com Smith Industries would login at: smithindustries.hourtimesheet.com Johnson LLC would login at: johnsonllc.hourtimesheet.com How to Find Your Specific Login Page Check Your Welcome Email When your…
Small business set-asides represent your competitive advantage in federal contracting—until a size standard violation transforms that advantage into a liability costing you the contract, future set-aside eligibility, and your company’s reputation. Understanding size standards isn’t just about calculating employee counts or revenue thresholds when you submit proposals. It’s about maintaining compliance systems proving you qualify…
SBIR and STTR Phase II awards represent a critical transition point where your innovative research concept moves toward commercialization—and where your accounting systems must evolve to handle increasingly complex cost tracking requirements. What worked for your $250,000 Phase I feasibility study won’t satisfy the cost accounting demands of a $1.5 million Phase II development contract…
If your company uses QuickBooks Desktop for accounting and needs a reliable way to track employee time for payroll and job costing, integrating Hour Timesheet with QuickBooks can save you hours of manual data entry every pay period. The QuickBooks Web Connector creates a secure, automated bridge between your timesheet system and your accounting software,…
NASA contractors face a unique compliance challenge that trips up even experienced government contractors: you’re working on cutting-edge space technology while meeting the same earth-bound cost accounting regulations as every other federal contractor. Your engineers might be designing Mars rovers or analyzing satellite telemetry, but your accounting systems still need to prove every dollar spent…
