In September 2024, a Virginia-based aerospace contractor discovered the devastating cost of treating employee timesheet signatures as a mere formality when DCAA auditors uncovered systematic certification failures across 14 months of operations. The contractor faced $12.7 million in questioned costs and immediate contract suspension after investigators found that 73% of employee timesheets lacked proper certification…
A major defense contractor’s systematic misallocation of overtime premium costs resulted in an $8.7 million settlement with the Department of Justice after DCAA auditors discovered the company had improperly charged overtime premiums directly to cost-plus contracts while allocating the same costs to overhead pools on fixed-price work. This violation pattern, which DOJ characterized as “knowingly…
If you’re a government contractor, few phrases can trigger anxiety quite like “DCAA floor check.” Whether you’re new to government contracting or a seasoned professional, understanding what happens during these audits and how to prepare for them is crucial for maintaining compliance and protecting your contracts. What Is a DCAA Floor Check? A DCAA (Defense…
In March 2024, a mid-sized defense contractor learned the brutal cost of inadequate remote work timekeeping when DCAA auditors discovered systematic violations spanning 18 months of hybrid work arrangements. The contractor faced $8.4 million in penalties and contract suspension after auditors found employees routinely batch-entering weekly time records, insufficient supervisory controls for remote work validation,…
A defense contractor learned this lesson the hard way when an 18-month suspension from federal contracting resulted from improper after-hours timesheet corrections that DCAA classified as fraudulent mischarging rather than administrative errors. The financial impact exceeded $2.3 million in lost contract opportunities, demonstrating how a seemingly minor timekeeping practice can trigger severe enforcement actions under…
For government contractors operating under federal contracts, DCAA compliance isn’t just a regulatory requirement—it’s essential for business survival. The choice between time tracking solutions can make the difference between passing audits with confidence and facing costly compliance failures. While both Hour Timesheet and QuickBooks Time offer time tracking capabilities, their approaches to DCAA compliance couldn’t…
A Virginia-based defense contractor learned this lesson at a cost of $23 million in questioned costs and an 18-month suspension from federal contracting. Their crime? Implementing a weekly time entry system that violated fundamental DCAA timekeeping requirements under 48 CFR 31.201-4 and Cost Accounting Standard (CAS) 418. The Defense Contract Audit Agency (DCAA) rejected their…
A $47 Million Wake-Up Call: When DCAA Compliance Goes Wrong In 2023, defense contractor Raytheon Technologies agreed to pay $47 million to settle allegations that it violated the False Claims Act by inflating costs charged to government contracts over a six-year period from 2013 to 2019. The Department of Justice investigation revealed that Raytheon failed…
Maintaining DCAA compliance is crucial for 8(a) contractors engaged in government contracts, as it ensures adherence to a stringent set of standards and regulations necessary for successful contract execution. Understanding these compliance requirements and implementing effective timekeeping practices are essential for avoiding potential pitfalls and ensuring smooth operations. Hour Timesheet offers an invaluable solution with…
In September 2022, a major aerospace contractor faced $47.2 million in penalties when DCAA auditors discovered the company had failed to submit required incurred cost submissions for three consecutive years. The contractor’s inadequate year-end preparation and failure to maintain compliant documentation under FAR 52.216-7 resulted in contract suspension just as the new fiscal year began….