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Adding a Web Connector File for QuickBooks Desktop Users

Posted
Updated
ByDebbie Sabin

Before You Begin

To set up the QuickBooks Web Connector with Hour Timesheet, you’ll need a .qwc file provided by Hour Timesheet Support. This file contains your credentials and is required for integration.

If you haven’t received it yet, email support@hourtimesheet.com with:

  • Your Hour Timesheet account URL
  • The email address of the person who will run the Web Connector (must already be a user in your Hour Timesheet account)

Important:

  • Log in to your QuickBooks company file as the Admin user.
  • Switch QuickBooks to Single User Mode before setup.
  • Right Networks users should follow these instructions.

Step-by-Step Instructions

  1. Save the File – Download the .qwc file from your Hour Timesheet support email and save it somewhere easy to find (Desktop or Downloads).
  2. Open QuickBooks – Launch your QuickBooks company file and log in as the Admin user.
  3. Access Web Services – In QuickBooks, go to: File > Update Web Services.
  4. Add the Application – Click Add an Application, browse to the saved .qwc file, select it, and click OK.
  5. Authorize Access – On the “Authorize New Web Service” screen, click OK to grant Hour Timesheet access.
  6. Approve Certificate Access – If prompted, select Yes, always allow access even if QuickBooks is not running.
  7. Confirm Admin Access – From the dropdown, select the Admin user, then click Continue. You should now see Hour Timesheet listed in the Web Connector.
  8. Enter Your Hour Timesheet Password – In the Web Connector window, enter the password you use to log in to Hour Timesheet.
  9. Run the Sync – Check the box next to Hour Timesheet, then click Update Selected to complete the sync.

Why Use the Web Connector?

The Web Connector automates data flow between QuickBooks Desktop and Hour Timesheet:

  • Auto-sync QuickBooks data into Hour Timesheet
    • Customer/Job list
    • Payroll Items
    • Service Items
    • Classes
    • Employees
    • 1099s
  • Auto-populate employee timecard data in QuickBooks
    • Employee time by job code and day
    • Comments entered in Hour Timesheet
    • Leave (PTO, Sick, Holiday, etc.)

Note: The Web Connector can only access one company file per Windows desktop. If you manage multiple QuickBooks companies or Hour Timesheet accounts, you’ll need a separate .qwc file for each.

Troubleshooting

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